Why Every HR Department Should Use eSignature

Human resources is one of the most important departments in any organization. From hiring and training, to payroll management and compliance — HR holds many vital responsibilities that businesses of all sizes depend on. And though large multinational corporations usually employ a team of qualified individuals, when it comes to human resources for small business, departments usually need to be able to do more with less. Efficiency and productivity are a primary concern — and for that, human resources tools are a must. 

 

There are many types of human resources software for small businesses out there, specifically designed to assist with hiring, onboarding, organizing and more. Yet one that is unnoticed, yet highly effective, is eSignature. With a professional eSignature platform, businesses can send and receive documents, instantly, while protecting the company’s privacy and intellectual property. But that’s just the tip of the iceberg — let’s take a look at some of the many other advantages of eSignature for human resources. 

Faster Recruiting and Onboarding Processes

Turnover is one of the biggest challenges facing small businesses. The lengthy processes of seeking applicants, interviewing, hiring, onboarding and training can eat up an exorbitant amount of time, and keep team members from taking on other responsibilities. With a comprehensive eSignature platform, HR departments can instantly send nondisclosure agreements, training forms, insurance policies and other necessary initial paperwork — to get them signed by the prospective employee so they can start right away. 

Better Document Management

As small and medium-sized businesses expand, their paperwork exponentially increases. This can lead to roadblocks and inefficiencies for HR departments, that need to access employee information on a regular basis. When a human resources department implements eSignature, all their necessary documents are stored and organized digitally, which saves them time accessing those documents on a later date.  

Increased Cybersecurity

HR departments are in a unique position, of handling some of an organization’s most important information. Social security numbers, bank account data, and private employee records are just some of the sensitive pieces of information that, if stolen and exploited, could lead to lawsuits, embarrassing public relations nightmares, stolen identities — factors that would be detrimental to a company’s success. But with OP.Sign, the leading eSignature company for small and medium-sized businesses, signed documents are protected by state-of-the-art cybersecurity — developed by the team that created the world’s first antivirus software for mobile devices. 

More Options for Working Remotely

Another benefit of eSignature is that it is very conducive to telecommuting. With HR managers regularly attending business trips, professional conferences, as well as working from home, eSignature eliminates the need for paper copies of documents. So employees can conduct their business from anywhere in the world. 

Promoting a Greener Workplace 

In today’s corporate world, eco-friendly business practices are a must. And going paperless is the easiest way to do that. Adopting paperless business practices doesn’t just help the environment, it also demonstrates a commitment toward sustainability. This will make a lasting, positive impression on the minds of both clients and team members. 

 

If you’d like to go paperless choose the best eSignature platform for business, OP.Sign. With cutting-edge encryption and an easy-to-use app, OP.Sign let’s you scan, send, sign and receive your most important documents, instantly. To get started, visit op.today or download the app on the Apple App Store or Google Play Store